Michelle R. Morgan
4800 Camelback Court

Waldorf, Maryland 20602
(301) 735-1316 (h)

(202) 769-6112 (c)

michellermorgan42@yahoo.com

Objective: Accomplished, achievement-driven and extensive experience in Accounts Payable/ Executive Assistant/Grants Management System/GMS. Skilled at resolving contract disputes. Ability to communicate effectively with customers, accurate, assertive, adaptable.

 

Montgomery County Government                        July 2014- Present

Office of Emergency Management

& Homeland Security, Gaithersburg, MD.                       

 

Executive Assistant/ Contractor                       

·    Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.

·    Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.

·    Support to the Director, maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.

·    Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.

·    Maintains customer confidence and protects operations by keeping information confidential.

·    Completes projects by assigning work to clerical staff; following up on results.

·    Prepares reports by collecting and analyzing information.

·    Secures information by completing data base backups.

·    Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.

·    Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.

·    Ensures operation of equipment by completing preventive maintenance requirements; following manufacturer's instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.

·    Contributes to team effort by accomplishing related results as needed.

·    Monitor MC311 Service Requests assist customers in their requests.

·    Handles Hazmat checks, receipts and email and approve certificates to the appropriate customers.

·    Receive and verify invoices and requisitions for goods and services.

·    Verify that transactions comply with financial policies and procedures.

·    Prepare batches and invoices for data entry.

·    Data enter invoices for payment.

·    Performs basic accounting functions.

·    Record all checks into spreadsheet and prepare checks for deposits.

·    Maintain inventory files.

·    Maintain a filing system for all financial documents.

·    Ensure the confidentiality and security of all financial and employee files.

·    Organizes and maintain Grant documentation for submission into the Grant Management System (GMS).

·    Maintains Grant Checks on a daily basics.

·    Maintain Hazmat Permit Revenue Reports in Skipjack as well as the EFT system.

·    Maintain MEMA Revenue Reports.

 

 

 

 

Verizon South Inc. Stafford, VA.    April 2010 – October 2012

Engineering Assistant/ Contractor                    

·  Worked with 7 Engineers on a day to day basis.

·  Responsible for requesting permits from VDOT for various job sites.

·  Worked with local courthouses to obtain land records, deed transfers, etc.

·  Responsible for performing office functions to include, but not limited to filing, scanning documents, approving time sheets, Accounts Payable, Accounts Receivable and generating checks to pay customers invoices.

·  General knowledge of engineering systems drawing work prints for construction workers. As well as LFACS, Aardwolf, RequestNet, vBuild, AORS, IDDS MDU, FTTP, ICGS, BDMS, NJUNS, TIRKS, EHSS Tickets and Vision in order to retrieve or input data into the invoices into a spread sheet.

·  Under the supervision of 7 senior engineers, participated in the development and execution of engineering projects.

·  This may include design, implementation, testing.

·  Provided statistical reports and data on the engineering project to carefully document the process, provide necessary invoicing, purchase needed materials and equipment.

·  Defining and developing policies and procedures for engineering projects being developed as well.

·  Work may involve travel to project sites to provide field research and ensure projects are completed in a timely manner.

 

·              This position entailed; requested various permits and licenses for Stafford, Fredericksburg, Spotsylvania, Lorton, Fairfax and Manassas.

·              Worked diligently with Virginia Department Of Transportation (VDOT) in extending or closing permits.

·              Input information into the system tracking the status of all open and closed permits; assists supervisor in the establishment of procedures for permit and license processing; reviews applications for accuracy and completeness; ensures that the permit application is in compliance.

·              Verifies and monitors results of application reviews from County and State agencies; responds to telephone and walk-in inquiries for permit and license information and directs inquiries to appropriate agency.

·              Responds to mail requests for access to public information related to pending, active, and closed permit and license files, as well as residential engineering plans and inspection records; retrieves closed permit and license information, engineering plans and inspection information

 

Manpower Inc. Manassas, VA.                           January 2010 - March 2010

Accounts Payable

·  Accounts Payable/ Accounts Receivable.

·  Responsible for 40 invoices monthly.

·  Tracked A/R up to $50K.

·  Processed checks and credit card payments.

·  Kept a transaction log for A/P and A/R.

·  Entered invoices into database.

·  Review and verify invoices and check requests.

·  Sort, code and match invoices.

·  Prepare and process electronic transfers and payments.

·  Prepare and perform check runs.

·  Monitor accounts to ensure payments are up to date.

·  Prepare analysis of accounts.

·  Monitor accounts to ensure payments are up to date.

·  Research and resolve invoice discrepancies and issues.

·  Maintain vendor files.

·  Correspond with vendors and respond to inquiries.

·  Produce monthly reports.

·  Assist with month end closing.

·  Provide supporting documentation for audits.

 

Visko Inc.  McLean, VA.                                      June 2009 – January 2010
Accounts Payable
 

 

·  Accounts Payable/ Accounts Receivable.

·  Responsible for 40 invoices monthly.

·  Tracked A/R up to $250K.

·  Processed checks and credit card payments.

·  Kept a transaction log for A/P and A/R.

·  Entered invoices into database.

·  Review and verify invoices and check requests.

·  Sort, code and match invoices.

·  Prepare and process electronic transfers and payments.

·  Prepare and perform check runs.

·  Monitor accounts to ensure payments are up to date.

·  Prepare analysis of accounts.

·  Monitor accounts to ensure payments are up to date.

·  Research and resolve invoice discrepancies and issues.

·  Maintain vendor files.

·  Correspond with vendors and respond to inquiries.

·  Produce monthly reports.

·  Assist with month end closing.

·  Provide supporting documentation for audits.

 

Eclipse Apparel, Dumfries, VA.                                March 2008 – May 2009
Purchasing Officer

 

·  Ensure competent quality execution of all regular purchasing duties.

·  Maintain complete updated purchasing records/data and pricing in the system.

·  Prepare reports and summarize data including sales report.

·  Execution and monitoring of all regular purchasing duties.

·  Coordinate with user departments and suppliers in the purchasing scope of work for projects assigned.

·  Assist in managing and following up overseas orders.

·  Handling and monitoring of claims to factories and vendors for defectives, shortage, missing parts.

·  Support relevant departments with quotations for the purpose of tenders.

·  Coordinate with suppliers to ensure on-time delivery.

·  Responsible for the preparation and process purchase orders and documents in accordance with company policies and procedures.

·  Monitor and co-ordinate deliveries of items between suppliers to ensure that all items are delivered to company’s on time.

·  Source, select and negotiate for the best purchase package in terms of quality, price, terms, deliveries and services with suppliers.

·  Negotiate for best purchasing package (in terms of quality, price, term, delivery and service) with suppliers and sub-contractors assigned.

·  Purchase and issue order in accordance to specification.

·  Plan and manage inventory levels of materials or products.

·  Source for new parts, suppliers or sub-contractors when the need arises.

·  Monitor and co-ordinate deliveries of items between suppliers (local and overseas).

.

Communication Engineering Inc., Lorton, VA.July 2007 – February 2008
Purchaser

 

·  Directed all purchasing functions.

·  Responsible for purchasing electronic equipment for various clients (CNN, FedEx Field, PBS, etc.)

·  Negotiated purchase orders for all production materials.

·  Developed purchasing agreements and contracts.

·  Kept inventory of all items purchased ($100K).

·  Shipped all purchased items to customers via UPS

·  Kept track of the items shipped in MS Excel to ensure delivery to customers.

·  Generated invoices to keep track of payments.

·  Support relevant departments with quotations for the purpose of tenders.

·  Coordinate with suppliers to ensure on-time delivery.

·  Responsible for the preparation and process purchase orders and documents in accordance with company policies and procedures.

·  Monitor and co-ordinate deliveries of items between suppliers to ensure that all items are delivered to company’s on time.

·  Source, select and negotiate for the best purchase package in terms of quality, price, terms, deliveries and services with suppliers.

·  Negotiate for best purchasing package (in terms of quality, price, term, delivery and service) with suppliers and sub-contractors assigned

·  Purchase and issue order in accordance to specification.

·  Plan and manage inventory levels of materials or products.

·  Source for new parts, suppliers or sub-contractors when the need arises.

·  Monitor and co-ordinate deliveries of items between suppliers.

 

 

 

 

 

 

Advanced Computer Concepts, McLean, VA.September 1999 – July 2007
                                                                     

Executive Assistant      

·  Supported the Vice President of Sales and the Sales Team.

·  Responsible for issuing PO’s.

·  Purchased office equipment for government and commercial clients.

·  Responsible for negotiating with vendors for proposals on GSA schedules.

·  Worked with the 5 sales team professional on pricing for Government/County.

·  Issued invoices for government/county and commercial clients.

·  Faxed, scanned, e-mailed, and stored proposals and various documentation.

·  Utilized MS Excel to track spends capacity for government clients.

·  Shipped merchandise to clients/customers

·  Worked with warehouse staff to ensure prompt delivery and shipment of goods as per specific contracts

·  Responsible for answering

·  Set-up conference rooms for meetings

·  Worked with external customer on specific inquiries around purchasing equipment prepare and edit correspondence, communications, presentations and other documents

·  Design and maintain databases

·  File and retrieve documents and reference materials

·  Conduct research, collect and analyses data to prepare reports and documents

·  Generates reports

·  Arrange and co-ordinate meetings and events

·  Monitor, screen, respond to and distribute incoming communications

·  Answer and manage incoming calls

·  Receive and interact with incoming visitors

·  Liaise with internal staff at all levels

·  Interact with external clients

·  Creates spreadsheets

·  Co-ordinate project-based work

·  Review operating practices and implement improvements where necessary

·  Supervise, coach and train lower level staff

·   Verifies requests for goods and services against government/ county contracts and funding sources

·   Orders goods or services and follows up/resolves discrepancies and ensures proper delivery

·   Authorizes requests for goods and services in corporate systems

·   Ensures appropriate routing and approval of purchase requests

 

 

Education:
Prince George’s Community College, Bachelor of Science, Accounting (expected graduation 2016)

 

Computer Skills:
Microsoft Word, Excel, Access, PowerPoint, Outlook Express, Microsoft Windows XP, Microsoft Office XP Professional, Quick Books, Siebel Software, GMS.

 

Achievements:
MVP Award, Making Advanced Computer Concepts # 1 in the Metropolitan Area.

 

References:
Upon Request