Renee Castro

McHenry, IL 60050

renee-castro@hotmail.com

224-381-9928 (C)

 

An Energetic and dedicated administrative professional with long-standing diverse experience throughout multiple industries.  Deadline driven with outstanding organization and multi-tasking skills.  Fast learner with a strong ability to work independently.  

 

▫              Microsoft Office                                                                     ▫    Presentation Preparation

▫              Multi-tasking expertise                                                        ▫    Written and verbal communications

▫    Meeting Planning

 

Now looking for a new and challenging executive assistant position; one which will make best use of my existing skills and experience and also further my personal and professional development.

 

PROFESSIONAL EXPERIENCE

 

AbbVie, Inc., (formerly Abbott Laboratories) North Chicago, IL                            1/13 to Present

Executive Assistant, Global R&D & Medical Affairs

·      Support the Vice President of Global Medical Affairs

·      Manage calendars and meetings

·      Coordinate travel arrangements

·      Enter and submit expense reports in CTE system

·      Create/edit Power Point Presentations

·      Incoming phone calls; record messages and transfer as necessary

·      Arrange audio visual and catering for meetings

·      Create and modify e-mails being sent to executive staff

·      Plan and coordinate on-site and off-site meetings / events with executives

·      On-board new and transferred hires

 

Abbott Laboratories, Waukegan, IL                                                                                     1/12 to 12/12

Executive Assistant, Global R&D & Medical Affairs

·      Supported Director of Operations

·      Supported the Head (VP of Global Medical Affairs)

·      Managed calendars and meetings

·      Coordinated travel arrangements

·      Entered and submitted expense reports in CTE system

·      Created/edited Power Point Presentations

·      Incoming phone calls; record messages and transfer as necessary

·      Arranged audio visual and catering for meetings

·      Created and modify e-mails being sent to executive staff

·      Planned and coordinated on-site and off-site meetings / events with executives

 

WMS Gaming Inc., Waukegan, IL                                                                                    10/11 to 1/12

Senior Staff Licensing

·         Completed all aspects of gaming licensing applications

·         Monitored deadlines and manage workload

·         Submitted prepared corporate and individual applications for review

·         Maintained Access database of verbal and written gaming regulatory

agency licensing communications on an application

·      Maintained electronic filing system

·      Maintained and secure all confidential information

·      Conducted research on intranet

 

 

 

 

 

Abbott Laboratories, Waukegan, IL                                                                                    5/08 to 9/11

Document Specialist and

Executive Administrative Assistant to Divisional Vice President                                                       

Pharmaceutical Licensing and Business Development             

·      Supported DVP Pharmaceutical Licensing

·      Managed calendar, meetings, and travel

·      Entered and submitted expense reports in CTE system

·      Reviewed and processed approximately 200 license leads monthly

·      Drafted and Sent acknowledgement / decline letters

·      Reviewed and determined which scientific area to assign lead to

·      Uploaded documents into eBDS database

·      Distributed license leads to Scientific Assessment managers for review

·      Exported monthly reports from eBDS database in Excel

·      Received, routed and tracked agreements (CDA, MTA, and PSA) for signatures

·      Entered information from agreements into eRoom

·      Scanned and uploaded agreements in eRoom

 

Legal Assistant, Patents and Trademarks                                                                      

·      Supported two Divisional Counsel and one Patent Counsel

·      Uploaded and submitted patent prosecution documents to USPTO

·      Created/edited Power Point Presentations

·      Located case information in IPMaster

·      Drafted letters/emails for attorneys

 

Administrative Assistant, Global Information Systems                                                       

·         Managed calendars (Lotus Notes)

·         Supported Director IT Planning and Managers

·         Coordinate meetings with following specific details

·         Processed Expense reports (XMS) for employee reimbursement

·         Booked travel arrangements following specific details

·         Recorded meeting minutes (MS Word)

·         Ordered catering for meetings with inside / outside clients

·         Created/modified Power Point presentations

·         Various projects as assigned in Excel and Word

 

U.S. Acrylic LLC, Libertyville, IL                                                                                    9/07-5/08

Executive Assistant

·         Supported President, CFO, and Vice President of  Sales

·         Coordinate meetings with following specific details

·         Processed expense reports for correct employee reimbursement

·         Recorded meeting minutes (MS Word)

·         Manage calendars of President, CFO and VP Sales

·         Tracked sales from AS400 and record in Excel reports

·         Special projects as assigned

 

Abbott Laboratories, (Manpower Professional) North Chicago, IL                             1/07 – 5/08

·         IT Contract Position

·         Daily Creation and editing of 20 workflow charts in Visio

 

Claire’s Boutiques, Hoffman Estates, IL                8/05 – 1/07      

Lease Administrator

·         Reviewed 2,000+ leases for accuracy and entered into REM/Accruent Database

·         Implemented Accruent / REM database

·         Created Excel spreadsheets and documented lease entries into database

·         Supervised two Lease Coordinators

 

 

 

 

 

Moore Wallace, Inc., Bannockburn, IL                                                                      3/01 – 8/05             

Legal Department Processing Coordinator

· Provided administrative support to four attorneys as well as Vice President

· Create and submit expense reports

· Tracked and logged customer contracts, agreements, NDA’s, and other legal documentation

· Distributed and tracked customer surveys

 

Lease Manager/Facility Manager

· Responsible for 350 sales offices, manufacturing, and print center leases

· Payment of monthly rent, utilities, operating expenses, and real estate taxes

· Reconciled accounts as needed

· Direct contact for Property Managers and sub-tenants

· Handled all sub-lease receivables and certificates of insurance

· Oversaw miscellaneous payables in real estate department and monitored on SAP system

· Direct contact for mailroom (staff of 8)

· Contact person for the cafeteria (staff of 6) and security (staff of 6)

· Ordered building supplies

 

Executive Administrative Assistant

· Assisted VP Real Estate and Mgr. of Real Estate, Facilities Mgr., and Sr. Project Manager

· Coordinated travel arrangements

· Schedule meetings

· Expense reports

· Coordinate department outings

· Create Power Point presentations

· Special projects on Excel and Word

 

EDUCATION

 

Roosevelt University, Chicago, IL - (May 2010)

 

·         Bachelor of Professional Studies

·         ABA Approved Certificate Paralegal Studies

o        Internship (Abbott)

§         IP Litigation, Regulatory, and Corporate Governance

 

 

 

 

References are available upon request

 

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